Council Agenda - Monday, July 7, 2025, at 7:00pm
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room
Monday, July 7, 2025, at 7:00pm
1. Call to Order
2. Approve the Agenda
3. Pledge of Allegiance
4. Approve the Minutes June 16, 2025 Meeting
5. Approve Payment of Bills
6. Fire Chief/ Ambulance Report
7. City Superintendent Report
8. Public Hearing 7:15 pm on proposal to enter into a General Obligation Fire Truck Acquisition Loan Agreement
OLD BUSINESS
1.Sewer Main Lining Improvements
2. Fire Truck Purchase: Resolution 2025-18 taking additional action on proposal to enter into a General Obligation Fire Truck Acquisition Loan Agreement
3. West Main St. Storm Drain System & Almira Street Ditch Project
4. Riverview Street – Paving and Water Diversion
5. FY2025 Required Audit- Request for Proposals
6. 401 Mill Street Kiosk
7. City Personnel Policy- Sick Leave
NEW BUSINESS
1. FY2025 IA DOT- Street Finance Report
2. FY2025 Outstanding Obligation Report
3. Upper Explorerland- Energy Projects
4. Cemetery Annual Report FY2025
5. Clerk Requests to Attend the NEIA Regional League meeting July 29th
6. Resolution 2025-16 Reappoint Library Board member
7. Resolution 2025-17 Assess Delinquent Utility Amounts to Property Taxes
8. Open
9. Adjourn
Posted Thursday July 3, 2025
The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, June 16, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes June 2, 2025 Meeting 5. Approve Payment of Bills 6. Fire Chief/ Ambulance Report 7. City Superintendent Report 8. Library Monthly Report OLD BUSINESS 1. Sewer Main Lining Improvements 2. Fire Truck Purchase 3. West Main St. Storm Drain System & Almira/Railroad Street Ditch Projects 4. Riverview Street – Paving and Water Diversion NEW BUSINESS 1. Clerk request to attend the IA League of Cities Conference 9-2025 2. FY2025 Required Audit- Request for Proposals 3. Resolution 2025-15 Transfer LOST Funds to General Fund 4. 401 Mill Street Kiosk – Remaining Funds & Choose Kiosk Option 5. City Hall Painting- Clerk Request 6. City Personnel Policy- Sick Leave 7. Open 8. Adjourn Posted Friday June 13, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, June 2, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes May 19, 2025 Meeting 5. Approve Payment of Bills 6. Fire Chief/ Ambulance Report 7. City Superintendent Report OLD BUSINESS 1.Sewer Main Lining Improvements 2. Fire Truck Purchase: 2.A( Resolution 2025-14 setting the date for a public hearing on proposal to enter into a General Obligation Fire Truck Acquisition Loan Agreement and to borrow money thereunder in a principal amount not to exceed $90,000 2.B( Revised & Adjusted bonding schedule 3. West Main St. Storm Drain System & Almira/Railroad Street Ditch Projects 4. Riverview Street – Paving and Water Diversion NEW BUSINESS 1. Resolution 2025-13 Setting Council Meeting Policies 2. Utility Accounts Review 3. City Election Advertisement Draft 4. SF303 Fireworks- Legislative Changes 5. Local Election Public Measures Discussion 6. Building Permit 104 Railroad Street 7. Open 8. Adjourn Posted Friday May 30, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, May 19, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes May 5, 2025 Meeting 5. Approve Payment of Bills 6. Fire Chief/ Ambulance Report 7. City Superintendent Report 8. Library Monthly Report OLD BUSINESS 1.Sewer Main Lining Improvements 2. 401 Mill Street Demolition (Project finished, report coming in June) 3. Fire Truck Purchase (financial outlook & bond timeline) 4. West Main St. Storm Drain System & Almira/Railroad Street Ditch Projects 5. Riverview Street – Paving and Water Diversion NEW BUSINESS 1. City Election-November 2025 (draft advertisement & discuss public measures) 2. Amended Wage Resolution 2025-12 3. Fayette County- Energy District Movement (Zoom May 28, 12:00 pm) 4. Open 5. Adjourn Posted Friday May 16, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, May 5, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes April 21, 2025 Meeting 5. Approve the Minutes April 28, 2025 Special Meeting 6. Approve Payment of Bills 7. Fire Chief/ Ambulance Report 8. City Superintendent Report OLD BUSINESS 1.Sewer Main Lining Improvements 2. 401 Mill Street Demolition 3. Technical Support Services 4. City Finance/Utility Billing Software 5. Fire Truck Purchase NEW BUSINESS 1. Wage Resolution 2025-11 2. Required Audit for FY 2025 – State Auditor’s Office or RFP Private Firms 3. Storm Drain- North End Main Street 4. Adopt FMLA portion- Addition to Personnel Policy 5. Adopt Social Media Policy - Facebook 6. NEIA Clerks Association Meeting June 26 th Request to Attend 7. Elgin Sign- US18/Golden Road Intersection 8. Open 9. Adjourn Posted Friday May 2, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, April 21, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. 7:00 pm Public Hearing Pertaining to the Submission of a CDBG Water/Sewer Application to the Iowa Economic Development Authority for the City of Elgin Sewer Improvements Project 4. Pledge of Allegiance 5. Approve the Minutes April 7, 2025 Meeting 6. Approve Payment of Bills 7. Public Hearing 7:30 pm FY 2026 Full Budget 8. Fire Chief/ Ambulance Report 9. City Superintendent Report (street quotes) 10. Public Hearing 7:45 pm – Parcel Vacation Washington Street OLD BUSINESS 1.Sewer Main Lining Improvements 1.a( Resolution 2025-9 Authorizing the Submission of a CDBG Water/Sewer Application to the Iowa Economic Development Authority 1.b( Proforma from Speer Financial (with/without CDBG funds) 2. 401 Mill Street Demolition 3. City Full-Time Staff Pay Recommendations FY2026 – Continue Discussion NEW BUSINESS 1. Approval of Community Development and Housing Needs Assessment 2. City Wide Cleanup 3. Schedule special meeting – Monday April 28th 4. Elgin Tap Liquor License Renewal 5. Resolution 2025-8 Adopt Fiscal Year 2026 Full Budget 6. Resolution 2025-10 Vacation of Parcel on Washington Street 7. Open and Award Bid for 1974 C-750 Fire Truck Sale 8. Library Monthly Report- Discuss Joint Committee for Kohler Memorial Building 9. Adjourn Posted Friday April 18, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, April 7, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Public Hearing 7pm – Vacate Lot on Center Street 5. Approve the Minutes March 31, 2025 FY2026 Property Tax Levy Public Hearing 6. Approve the Minutes March 31, 2025 Meeting 7. Approve Payment of Bills 8. Fire Chief/ Ambulance Report 9. City Superintendent Report- Street Proposal Bids and Equipment Pricing OLD BUSINESS 1.Sewer Main Lining Improvements 2. 401 Mill Street Demolition NEW BUSINESS 1. Ordinance No. 335 Increase Sewer Fees (1st Reading- Option to Waive 2nd & 3rd Readings) 2. Change of Address- 2 properties on Railroad Street (current Franklin Street E911’s) 3. Accept Iowa DOT TSIP Funding Agreement- Speed Feedback Signs 4. Review & Readopt City of Elgin Personnel Policy 5. Equipment Rental Fee - Grapple Bucket 6. City Full-Time Staff Pay Recommendations FY2026 7. Open 8. Adjourn Posted Friday April 4, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, March 31, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes of March 3, 2025 Meeting 5. Approve Payment of Bills 6. Fire Chief/ Ambulance Report 7. City Superintendent Report OLD BUSINESS 1.Sewer Main Lining Improvements 2. 401 Mill Street Demolition 3. Fayette County Sheriff 28E Agreement Update/Renewal NEW BUSINESS 1. NEIA Regional League of Cities meeting April 29, 2025 Clerk request to attend 2. Set Public Hearing for Full Budget Adoption FY2026 (4/21 7:30 pm) 3. Discuss SSB1117 & Increasing Sewer Fees 4. Set Public Hearing Vacation of Washington Street small lot portion (4/21 7:45 pm) 5. Nuisance Abatement Updates (305 Water Street & 505 Main Street) 6. Resolution 2025-7 Center Street Lot Disposal 7. 227 Main Street Building Permit 8. Open 9. Adjourn Posted Friday March 28, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, March 3, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes February 17, 2025 Meeting 5. Approve Payment of Bills 6. Fire Chief/ Ambulance Report 7. City Superintendent Report OLD BUSINESS 1.Sewer Main Lining Improvements 1.(a) Resolution 2025-5 Schedule Public Hearing on CDBG Application Submittal 1.(b) Community Development Needs Assessment 1.(c) Capital Improvements Program 2. 401 Mill Street Demolition- Neighboring Property NEW BUSINESS 1. Revolving Loan Fund Contract Renewal- Diana Johnson (UERPC) 2. Valley Rec- Cappers Field 3. 404 Center Street Building Permit 4. Resolution 2025-6 Assess Delinquent Utility Repair Charges 5. Clerk Request to Attend the IMFOA Spring Conference 6. Turkey River Safari- 2025 Post Location Request 7. Adjourn Posted Friday February 28, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, February 17, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes February 3, 2025 Meeting 5. Approve Payment of Bills 6. Fire Chief/ Ambulance Report 7. City Superintendent Report OLD BUSINESS 1.Sewer Main Lining Improvements- LMI Surveys Mailed 2. 401 Mill Street Demolition- Change Order #1 & Pay Request #2 NEW BUSINESS 1. 2025 Music in the Park- July 10 & August 14 2. March 17, 2025 Council Meeting- Reschedule Date 3. Tieskoetter Lawn Care- 2025 Treatment 4. Review & Re-Adopt: Council Rules and Procedures 5. County & City Agreement- Speed Feedback Signs and Purchasing 6. Fayette County Solid Waste Pricing FY2026 7. Guppys Liquor License Renewal 8. FY2026 Budget – Set Property Tax Levy Public Hearing 3/31/2025 6:30 pm 9. Open 10. Adjourn Posted Friday February 14, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, February 3, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes January 20, 2025 Meeting 5. Approve Payment of Bills 6. Public hearing -Budget Amendment #1 FY2026 7:15 pm 7. Public Discussion -Sidewalk Removal 7:30 pm 8. Public Hearing -7:45 pm Proposal to enter into a Sewer Revenue Loan & Disbursement Agreement 9. Fire Chief/ Ambulance Report 10. City Superintendent Report OLD BUSINESS 1. Sewer Main Lining Improvements 1(a) Resolution 2025-3 taking additional action with respect to a Sewer Revenue Loan & Disbursement Agreement and authorizing, approving and securing the payment of a $40,000 Sewer Revenue Loan & Disbursement Agreement Anticipation Project Note (IFA Interim Loan & Disbursement Agreement) 1(b) Upper Explorerland Agreement for CDBG Application Services 2. 401 Mill Street Demolition- Accept Cost Savings 3. Fayette County Sheriff Updated 28E Agreement 4. WWTP Lagoon Liner- Loan Forgiveness New Amortization Schedule NEW BUSINESS 1. Music in the Park 2025 2. Fayette County Solid Waste Fees FY2026- No Change 3. Used Lawnmower Purchase 4. Washington Street Cul de Sac Ownership 5. IIMC Mid-Year Meeting – Clerk Requests to Attend 6. Resolution 2025-3 Approving Budget Amendment #1 FY 2025 7. FY2026 Budget Work Session #8 8. Open 9. Adjourn Posted Friday January 31, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
