The Elgin City Council will meet in Special Session in the Elgin Kohler Memorial Building Meeting Room Wednesday, July 23, 2025, at 6:00pm 1. Call to Order 2. Requested Hearing- 215 Main Street Property Owner, Regarding Fence 3. Adjourn Posted Tuesday July 22, 2025

The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, July 21, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes July 7, 2025 Meeting 5. Approve Payment of Bills 6. Fire Chief/ Ambulance Report 7. City Superintendent Report 8. Library Monthly Report & Library Annual Report OLD BUSINESS 1.Sewer Main Lining Improvements: 1.a( Approve contract with Upper Explorerland Regional Planning Commission for 2025 CDBG water/sewer grant 1.b( Pass a resolution adopting policies compliant to the 2025 CDBG water/sewer grant 2. Fire Truck Purchase 3. West Main St. Storm Drain System & Almira Street Ditch Project 4. Riverview Street – Paving and Water Diversion 5. FY2025 Required Audit- Request for Proposals 6. 401 Mill Street Kiosk 7. City Personnel Policy- Sick Leave NEW BUSINESS 1. City Wide Garage Sales 2. Hidden Valley- Stop Sign Request 3. 102 Railroad Street Building Permit 4. Ordinance 336 Ambulance Services 1st Read (option to waive 2nd & 3rd readings) 5. Volleyball Lights- Schori Park 6. 2025-2026 LP Contract Prices 7. Library Petition 8. City Hall File Unit- Let out for bids 9. Update on Nuisance Properties 10. Open 11. Adjourn Posted Friday July 18, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.

The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, July 7, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes June 16, 2025 Meeting 5. Approve Payment of Bills 6. Fire Chief/ Ambulance Report 7. City Superintendent Report 8. Public Hearing 7:15 pm on proposal to enter into a General Obligation Fire Truck Acquisition Loan Agreement OLD BUSINESS 1.Sewer Main Lining Improvements 2. Fire Truck Purchase: Resolution 2025-18 taking additional action on proposal to enter into a General Obligation Fire Truck Acquisition Loan Agreement 3. West Main St. Storm Drain System & Almira Street Ditch Project 4. Riverview Street – Paving and Water Diversion 5. FY2025 Required Audit- Request for Proposals 6. 401 Mill Street Kiosk 7. City Personnel Policy- Sick Leave NEW BUSINESS 1. FY2025 IA DOT- Street Finance Report 2. FY2025 Outstanding Obligation Report 3. Upper Explorerland- Energy Projects 4. Cemetery Annual Report FY2025 5. Clerk Requests to Attend the NEIA Regional League meeting July 29th 6. Resolution 2025-16 Reappoint Library Board member 7. Resolution 2025-17 Assess Delinquent Utility Amounts to Property Taxes 8. Open 9. Adjourn Posted Thursday July 3, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.

The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, June 16, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes June 2, 2025 Meeting 5. Approve Payment of Bills 6. Fire Chief/ Ambulance Report 7. City Superintendent Report 8. Library Monthly Report OLD BUSINESS 1. Sewer Main Lining Improvements 2. Fire Truck Purchase 3. West Main St. Storm Drain System & Almira/Railroad Street Ditch Projects 4. Riverview Street – Paving and Water Diversion NEW BUSINESS 1. Clerk request to attend the IA League of Cities Conference 9-2025 2. FY2025 Required Audit- Request for Proposals 3. Resolution 2025-15 Transfer LOST Funds to General Fund 4. 401 Mill Street Kiosk – Remaining Funds & Choose Kiosk Option 5. City Hall Painting- Clerk Request 6. City Personnel Policy- Sick Leave 7. Open 8. Adjourn Posted Friday June 13, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.

The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, June 2, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes May 19, 2025 Meeting 5. Approve Payment of Bills 6. Fire Chief/ Ambulance Report 7. City Superintendent Report OLD BUSINESS 1.Sewer Main Lining Improvements 2. Fire Truck Purchase: 2.A( Resolution 2025-14 setting the date for a public hearing on proposal to enter into a General Obligation Fire Truck Acquisition Loan Agreement and to borrow money thereunder in a principal amount not to exceed $90,000 2.B( Revised & Adjusted bonding schedule 3. West Main St. Storm Drain System & Almira/Railroad Street Ditch Projects 4. Riverview Street – Paving and Water Diversion NEW BUSINESS 1. Resolution 2025-13 Setting Council Meeting Policies 2. Utility Accounts Review 3. City Election Advertisement Draft 4. SF303 Fireworks- Legislative Changes 5. Local Election Public Measures Discussion 6. Building Permit 104 Railroad Street 7. Open 8. Adjourn Posted Friday May 30, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.

The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, May 19, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes May 5, 2025 Meeting 5. Approve Payment of Bills 6. Fire Chief/ Ambulance Report 7. City Superintendent Report 8. Library Monthly Report OLD BUSINESS 1.Sewer Main Lining Improvements 2. 401 Mill Street Demolition (Project finished, report coming in June) 3. Fire Truck Purchase (financial outlook & bond timeline) 4. West Main St. Storm Drain System & Almira/Railroad Street Ditch Projects 5. Riverview Street – Paving and Water Diversion NEW BUSINESS 1. City Election-November 2025 (draft advertisement & discuss public measures) 2. Amended Wage Resolution 2025-12 3. Fayette County- Energy District Movement (Zoom May 28, 12:00 pm) 4. Open 5. Adjourn Posted Friday May 16, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.

The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, May 5, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes April 21, 2025 Meeting 5. Approve the Minutes April 28, 2025 Special Meeting 6. Approve Payment of Bills 7. Fire Chief/ Ambulance Report 8. City Superintendent Report OLD BUSINESS 1.Sewer Main Lining Improvements 2. 401 Mill Street Demolition 3. Technical Support Services 4. City Finance/Utility Billing Software 5. Fire Truck Purchase NEW BUSINESS 1. Wage Resolution 2025-11 2. Required Audit for FY 2025 – State Auditor’s Office or RFP Private Firms 3. Storm Drain- North End Main Street 4. Adopt FMLA portion- Addition to Personnel Policy 5. Adopt Social Media Policy - Facebook 6. NEIA Clerks Association Meeting June 26 th Request to Attend 7. Elgin Sign- US18/Golden Road Intersection 8. Open 9. Adjourn Posted Friday May 2, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.

The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, April 21, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. 7:00 pm Public Hearing Pertaining to the Submission of a CDBG Water/Sewer Application to the Iowa Economic Development Authority for the City of Elgin Sewer Improvements Project 4. Pledge of Allegiance 5. Approve the Minutes April 7, 2025 Meeting 6. Approve Payment of Bills 7. Public Hearing 7:30 pm FY 2026 Full Budget 8. Fire Chief/ Ambulance Report 9. City Superintendent Report (street quotes) 10. Public Hearing 7:45 pm – Parcel Vacation Washington Street OLD BUSINESS 1.Sewer Main Lining Improvements 1.a( Resolution 2025-9 Authorizing the Submission of a CDBG Water/Sewer Application to the Iowa Economic Development Authority 1.b( Proforma from Speer Financial (with/without CDBG funds) 2. 401 Mill Street Demolition 3. City Full-Time Staff Pay Recommendations FY2026 – Continue Discussion NEW BUSINESS 1. Approval of Community Development and Housing Needs Assessment 2. City Wide Cleanup 3. Schedule special meeting – Monday April 28th 4. Elgin Tap Liquor License Renewal 5. Resolution 2025-8 Adopt Fiscal Year 2026 Full Budget 6. Resolution 2025-10 Vacation of Parcel on Washington Street 7. Open and Award Bid for 1974 C-750 Fire Truck Sale 8. Library Monthly Report- Discuss Joint Committee for Kohler Memorial Building 9. Adjourn Posted Friday April 18, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.

The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, April 7, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Public Hearing 7pm – Vacate Lot on Center Street 5. Approve the Minutes March 31, 2025 FY2026 Property Tax Levy Public Hearing 6. Approve the Minutes March 31, 2025 Meeting 7. Approve Payment of Bills 8. Fire Chief/ Ambulance Report 9. City Superintendent Report- Street Proposal Bids and Equipment Pricing OLD BUSINESS 1.Sewer Main Lining Improvements 2. 401 Mill Street Demolition NEW BUSINESS 1. Ordinance No. 335 Increase Sewer Fees (1st Reading- Option to Waive 2nd & 3rd Readings) 2. Change of Address- 2 properties on Railroad Street (current Franklin Street E911’s) 3. Accept Iowa DOT TSIP Funding Agreement- Speed Feedback Signs 4. Review & Readopt City of Elgin Personnel Policy 5. Equipment Rental Fee - Grapple Bucket 6. City Full-Time Staff Pay Recommendations FY2026 7. Open 8. Adjourn Posted Friday April 4, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.