Council Agenda - Monday, November 17, 2025, at 7:00pm
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room
Monday, November 17, 2025, at 7:00pm
1. Call to Order
2. Approve the Agenda
3. Pledge of Allegiance
4. Approve the Minutes October 20, 2025, Regular Meeting
5. Approve the Minutes November 3, 2025, Special Meeting
6. Approve Payment of Bills
7. October 2025 Revenue Report
8. Public Hearing - Budget Amendment #2 FY2026 7:15 pm
9. Fire Chief Report
10. Ambulance Report
11. City Superintendent Report
12. Library Report
OLD BUSINESS
1.Sewer Main Lining Improvements
1(A – Resolution 2025-31 to provide for a notice of hearing on proposed plans, specifications, form of contract and estimate of cost for the Sanitary Sewer CIPP Lining Project, and the taking of bids therefor.
2. Riverview Street – Paving and Water Diversion
3. 401 Mill Street Kiosk
4. Bandstand Park- Discussion on Name Change
NEW BUSINESS
1. Approve the Ambulance Officers
2. Resolution 2025-30 Accept Budget Amendment #2 FY2026
3. Resolution 2025-29 Formal Acceptance of City Attorney
4. Cemetery Board Appointments
5. Resolution 2025-32 Amend Cemetery Lot Pricing
6. 2025 Election - Abstract of Votes
7. Ordinance No. 338 Amend Chapter 22 Library Board 1st Reading
8. Option to Waive 2nd and 3rd Readings- Ordinance No. 338
9. Council Oath of Office: Re-elected Members
10. City Hall: File Cabinets/Computer Monitors to Sell
11. Budget Work Session #2 Fiscal Year 2027
12. Open
13. Adjourn
Posted Friday November 14, 2025
The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
The Elgin City Council will meet in Special Session in the Elgin Kohler Memorial Building Meeting Room Monday, November 3, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Building Permit 208 Scenic Heights Drive 5. Budget Work Session # 1 Fiscal Year 2027 6. Open 7. Adjourn Posted Friday October 31, 2025
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, October 20, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes September 15, 2025 5. Approve the Minutes September 22, 2025, Special Meeting 6. Approve the Minutes September 29, 2025, Special Meeting 7. Approve the Minutes October 2, 2025, Special Meeting 8. Approve Payment of Bills 9. September 2025 Revenue Report 10. Fire Chief Report – New Fire Dept. Member 11. Ambulance Report 12. City Superintendent Report 13. Library Report- Kohler Memorial Building Painting Estimates OLD BUSINESS 1.Sewer Main Lining Improvements 2. Riverview Street – Paving and Water Diversion 3. 401 Mill Street Kiosk 4. Bandstand Park- Discussion on Name Change 5. Capital Improvement Plan (CIP) Discussion 6. 90 Mill Street- Livestock Agreement & Building Permit NEW BUSINESS 1. Budget Amendment #2 Fiscal Year 2026- Set Public Hearing 2. Delinquent Utility Amounts Q2-2025 3. Resolution 2025-28 to Assess Delinquent Utility Amounts 4. FY2025 Annual Financial Report 5. Annual Fayette Co. Sheriff Report 6. Set Budget Work session # 1 for FY2027 (10/27 or 11/3) 7. Valley Fresh Market Alcohol License Renewal 8. City Attorney Proposals 9. Ambulance Constitution and By-Laws 10. Open 11. Adjourn Posted Tuesday October 14, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
The Elgin City Council will meet in Special Session in the Elgin Kohler Memorial Building Meeting Room Thursday, October 2, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance NEW BUSINESS 1. Closed Session Per Iowa Code 21.5 Section C; To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. 2. Open 3. Adjourn Posted Tuesday September 30, 2025
The Elgin City Council will meet in Special Session in the Elgin Kohler Memorial Building Meeting Room Monday, September 29, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance NEW BUSINESS 1. RFP City Attorney 2. City Hall Computer Replacement 3. Open 4. Adjourn Posted Friday September 26, 2025
The Elgin City Council will meet in Special Session in the Elgin Kohler Memorial Building Meeting Room Monday, September 22, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance OLD BUSINESS 1. 404 Washington Street- Building Permit 2. Authorize acceptance of service by the attorney 3. Closed Session: Per Iowa Code Chapter 21.5 Section C 4. Action following closed session 5. Open 6. Adjourn Posted Wednesday September 17, 2025
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, September 15, 2025, at 7:00p 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes August 18, 2025 5. Approve the Minutes August 25, 2025, Special Meeting 6. Approve Payment of Bills 7. August 2025 Revenue Report 8. Public Hearing – Budget Amendment #1 FY2026 7:15 pm 9. Fire Chief Report 10. Ambulance Report 11. City Superintendent Report 12. Library Report OLD BUSINESS 1.Sewer Main Lining Improvements 2. Fire Truck Purchase: Resolution 2025-26 authorizing and approving a Loan Agreement, providing for the placement and issuance of a $85,000 General Obligation Fire Truck Acquisition Bond, Series 2025 and providing for the levy of taxes to pay the same 3. West Main St. Storm Drain System 4. Riverview Street – Paving and Water Diversion 5. 401 Mill Street Kiosk 6. 215 Main Street Fence NEW BUSINESS 1. 90 Mill Street – New Owners/ Animal Request(s) 2. 90 Mill Street – Building permit 3. 902 English Court- Building Permit 4. Request for Private Event- Bandstand Park 5. Review/Changes Council & Mayor Orientation- Last Reviewed 2023 6. Grant- Capper’s Field Lighting, Request for Clerk to Apply (due 10/15) 7. Resolution 2025-25 Approve Budget Amendment #1 FY2026 8. Wage Resolution 2025-23 Ambulance Staff 9. Resolution 2025-27 Ambulance Billing Rates 10. Resolution 2025-24 to Appoint Clayton County E911 Representatives 11. UERPC-Revolving Loan Fund Marketing 12. Sidewalk Replacement Application - 404 Center Street 13. Clerk Request to Attend- Fall IMFOA Conference (October 2025) 14. Clerk Request: NEIA League of Cities Meeting @ Decorah 9-30-2025 (Legislative Discussion) 15. Open Meeting Laws Workshop 11-12-2025 16. Bandstand Park- Discussion on Name Change 17. Capital Improvement Plan – Discussion 18. Open 19. Adjourn Posted Friday September 12, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
The Elgin City Council will meet in Special Session in the Elgin Kohler Memorial Building Meeting Room Monday, August 25, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Riverview Street – Paving and Water Diversion, Discuss Quotes 5. Open 6. Adjourn Posted Friday August 22, 2025
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, August 18, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes July 21, 2025 Meeting 5. Approve the Minutes July 23, 2025 Special Meeting 6. Approve Payment of Bills 7. July 2025 Revenue Report 8. Fire Chief Report 9. Ambulance Report 10. City Superintendent Report 11. Library Monthly Report OLD BUSINESS 1.Sewer Main Lining Improvements: Approve contract with Iowa Economic Development Authority for 2025 CDBG water/sewer grant 2. Fire Truck Purchase: Resolution authorizing the use of a Term Sheet and setting date for the private placement of a General Obligation Corporate Purpose Bonds, Series 2025 -&- Preliminary Term Sheet 3. West Main St. Storm Drain System 4. Riverview Street – Paving and Water Diversion 5. 401 Mill Street Kiosk 6. 215 Main Street Fence – Property Owner 2-week Update -&- Council Resolution 2025-20 7. City Hall File Unit- Open Bids & Award (None Received-Request to Dispose Of) NEW BUSINESS 1. Building Permit- 200 Pleasant Street 2. Building Permit- 404 Franklin Street (Request variance) 3. Building Permit- 406 Almira Street 4. Time Off Request Procedures 5. Resolution 2025-20 Charge for Special Council Meetings Requested 6. Address Change- Parcel #0814330017 7. Water/Sewer Connection Permit Application - Parcel #0814330017 8. FMLA Policy Adoption 9. Ordinance No. 337 Amend Chapter 155 10. Fehr Graham GIS Mapping Agreement Renewal 11. 2025 Legislative Summary- IA Codification 12. Set Public Hearing- FY2026 Budget Amendment #1, Addition of Ambulance Dept. 13. Open 14. Adjourn Posted Friday August 15, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
The Elgin City Council will meet in Special Session in the Elgin Kohler Memorial Building Meeting Room Wednesday, July 23, 2025, at 6:00pm 1. Call to Order 2. Requested Hearing- 215 Main Street Property Owner, Regarding Fence 3. Adjourn Posted Tuesday July 22, 2025
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, July 21, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes July 7, 2025 Meeting 5. Approve Payment of Bills 6. Fire Chief/ Ambulance Report 7. City Superintendent Report 8. Library Monthly Report & Library Annual Report OLD BUSINESS 1.Sewer Main Lining Improvements: 1.a( Approve contract with Upper Explorerland Regional Planning Commission for 2025 CDBG water/sewer grant 1.b( Pass a resolution adopting policies compliant to the 2025 CDBG water/sewer grant 2. Fire Truck Purchase 3. West Main St. Storm Drain System & Almira Street Ditch Project 4. Riverview Street – Paving and Water Diversion 5. FY2025 Required Audit- Request for Proposals 6. 401 Mill Street Kiosk 7. City Personnel Policy- Sick Leave NEW BUSINESS 1. City Wide Garage Sales 2. Hidden Valley- Stop Sign Request 3. 102 Railroad Street Building Permit 4. Ordinance 336 Ambulance Services 1st Read (option to waive 2nd & 3rd readings) 5. Volleyball Lights- Schori Park 6. 2025-2026 LP Contract Prices 7. Library Petition 8. City Hall File Unit- Let out for bids 9. Update on Nuisance Properties 10. Open 11. Adjourn Posted Friday July 18, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
