Council Agenda - Thursday, October 2, 2025, at 7:00pm
The Elgin City Council will meet in Special Session in the Elgin Kohler Memorial Building Meeting Room
Thursday, October 2, 2025, at 7:00pm
1. Call to Order
2. Approve the Agenda
3. Pledge of Allegiance
NEW BUSINESS
1. Closed Session Per Iowa Code 21.5 Section C; To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation.
2. Open
3. Adjourn
Posted Tuesday September 30, 2025
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, August 17, 2026, at 7:00 pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes of July 20, 2026, Regular Meeting 5. Approve the Minutes of August 10, 2026, Special Meeting 6. Approve the Payment of Bills 7. July 2026 Revenue Report 8. Fire Chief Report – None. 9. Ambulance Report – None. 10. City Superintendent Report - Control Panel for Lift Station 11. Library Report OLD BUSINESS 1.City Manage- IA DNR Tree Inventory NEW BUSINESS 1. TRRC Signage (Mallory Hanson) 2. Torkelson Motors-Request 3. Ordinance No. 340 Amend Chapter 92 Water Rates – 1st Reading 4. Ordinance No. 340- Option to Waive 2nd & 3rd Readings 5. Annual Fayette Co. Sheriff Dept. Report 6. FY2026 Outstanding Obligation Report 7. FY2026 Street Finance Report 8. Request Parcel Vacation Discussion & Set Public hearing – Pleasant Street 9. 805 Franklin Street Building Permit 10. 613 Main Street Building Permit 11. 403 Mill Ave. Building Permit 12. 613 Main Street- Sidewalk Replacement Application 13. Resolution 2026-17 Railroad Street Embargo 14. Annual Personnel Policy Review 15. IMFOA Conference- October 21-23 Clerk request to attend. 16. Open 17. Adjourn Posted Friday August 14, 2026 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
The Elgin City Council will meet in Special Session in the Elgin Kohler Memorial Building Meeting Room Monday, August 10, 2026, at 6:00 pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance OLD BUSINESS 1. CIP (Capital Improvement Plan) work session # 2 2. Adjourn Posted Friday August 7, 2026
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, July 20, 2026, at 7:00 pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes of June 15, 2026, Regular Meeting 5. Approve the Minutes of July 14, 2026, Special Meeting 6. Approve the Payment of Bills 7. June 2026 Revenue Report 8. Fire Chief Report 9. Ambulance Report 10. Cemetery Annual Report 11. City Superintendent Report 12. Library Report (and Annual Report) OLD BUSINESS 1.Sewer Main Lining Improvements 2. Riverview Street – Paving and Water Diversion 3. City Managed- IA DNR Tree Inventory NEW BUSINESS 1. CIP (Capital Improvement Plan) Work Session # 1 with Fehr Graham 2. Q1-2026 Delinquent Utilities 3. Appointing Library Board Member to Fill Vacancy (Susan Walsh) 4. Utility Billing- Move In/Out Proration 5. Designation Resolution – Agendas and Public Notices 6. FY 2025 State Audit Report 7. Open 8. Adjourn Posted Friday July 17, 2026 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
The Elgin City Council will meet in Special Session in the Elgin Kohler Memorial Building Meeting Room Tuesday, July 14, 2026, at 7:00 pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance NEW BUSINESS 1. Street Quotes – Fiscal Year 2027 2. Closed Session Per Iowa Code 21.5 Section C; To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. 3. Adjourn Posted Friday July 10, 2026
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, June 15, 2026, at 7:00 pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes of May 18, 2026, Regular Meeting 5. Approve the Payment of Bills 6. May 2026 Revenue Report 7. Fire Chief Report 8. Ambulance Report 9. City Superintendent Report – Street Quotes 10. Library Report OLD BUSINESS 1. Sewer Main Lining Improvements 2. Riverview Street – Paving and Water Diversion 3. Iowa Public Agency Investment Trust (IPAIT) – Investments 4. Edmunds Software-Human Resources Module Quote (demo video sent in Teams) 5. 410 Main Street – Request to Put up a Farm Stand 6. City Managed- IA DNR Tree Inventory NEW BUSINESS 1. Transfer Resolution LOST 2026-14 2. Payroll Resolution 2026-15 3. Ron Hills Memorial Park – Discussion on donation plan (plaque/rock) 4. Appointment to Library Board – Fill Vacant & Expired Seats (2) 5. 101 Fremont Street – Request to stop Trash Service 6. Quote for Bug/Mosquito Fogging 7. City-Wide Cleanup Day - Discussion 8. Public Works Position- Advertising 9. Council Meeting Rules & Procedures- Review Policy 10. IA League of Cities Conference September- Clerk request to attend. 11. Open 12. Adjourn Posted Thursday June 11, 2026 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, May 18, 2026, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes of April 21, 2026, Regular Meeting 5. Approve the Payment of Bills 6. April 2026 Revenue Report 7. Fire Chief Report 8. Ambulance Report 8.a) Ambulance Officer Appointments 9. City Superintendent Report 10. Library Report OLD BUSINESS 1.Sewer Main Lining Improvements 2. Riverview Street – Paving and Water Diversion 3. Iowa Public Agency Investment Trust (IPAIT) Resolution to Participate 4. Discussion on City-Wide Tree Hazard Assessment NEW BUSINESS 1. 119 Sunset - Building Permit 2. 306 Almira - Building Permit 3. 22526 Canoe Rd. - Building Permit 4. Elgin Tap Liquor License Renewal 5. Ordinance No. 339 Amend Chapter 155.23 6. Edmunds Software-Human Resources Module Quote 7. Resolution 2026-13 Policies & Procedures 8. 410 Main Street- Request to Put up a Farm Stand 9. City-Wide Garage Sales August 2026 & Goodwill Truck 10. City Managed Tree Inventory- IA DNR 11. Open 12. Adjourn Posted Friday May 15, 2026 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Tuesday, April 21, 2026, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Public Hearing on Status of Funded Activities CDBG (Sewer CIPP Lining Project) 7:00 pm 5. Approve the Minutes 3-23-2026 Property Tax Public Hearing Meeting 6. Approve the Minutes 3-23-2026 Special Meeting 7. Approve the Payment of Bills 8. March 2026 Revenue Report 9. Fire Chief Report 10. Ambulance Report 11. City Superintendent Report 12. Library Report 13. Public Hearing 7:15 pm Fiscal Year 2027 Full Budget OLD BUSINESS 1. Sewer Main Lining Improvements 2. Riverview Street – Paving and Water Diversion 3. Revolving Loan Fund – USDA Sunset (Diana to attend) 3.a) Compliance Certification Statement 3.b) Resolution 2026-8 Releasing Federal Interest 3.c) UERPC Workplan Proposed Contract NEW BUSINESS 1. Fire Siren Concern (West end of town) 2. IPAIT Presentation – Paul Kruse 3. Resolution 2026-11 Approve Full Budget FY 2027 4. Payroll Resolution 2026-12 5. Building Permit 1210 Main Street 6. Guppy – Cigarette Permit Renewal 7. Yard Waste Bags 8. Discussion on City-Wide Tree Hazard Assessment 10. W. Guyer Employment Contract 11. Open 12. Adjourn Posted Monday April 20, 2026 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
The Elgin City Council will meet in Special Session in the Elgin Kohler Memorial Building Meeting Room Monday, March 23, 2026, at 7:30pm Call to Order Approve the Agenda Pledge of Allegiance Approve the Minutes 3-16-2026 Regular Meeting OLD BUSINESS City & Cemetery Mowing: Applications/Bids Received – Award or Hire NEW BUSINESS Set Public Hearing – Fiscal Year 2027 Full Budget 4-21-2026 7:15 pm Resolution 2026-10 Assess Water Meter Repair Charges Clerk Request to Attend County EMS Public Hearing 4-6-2026 10:00 am Cedar Road & Mill Street Bridge Inspection Reports Total Delinquent Utility Amounts Open Adjourn Posted Friday March 20, 2026
The Elgin City Council will meet in Special Session in the Elgin Kohler Memorial Building Meeting Room Monday, March 23, 2026, at 7:00pm Call to Order Approve the Agenda Public Hearing – Fiscal Year 2027 Property Tax Levies Posted Friday March 20, 2026
The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, March 16, 2026, at 7:00pm Call to Order Approve the Agenda Pledge of Allegiance Approve the Minutes February 16, 2026, Regular Meeting Approve the Minutes March 2,2026 Special Meeting Approve the Payment of Bills February 2026 Revenue Report Fire Chief Report Ambulance Report & Approve New Member (Shawn Gilson) City Superintendent Report Library Report Public Hearing 7:15 pm – Budget Amendment #3 FY2026 OLD BUSINESS Sewer Main Lining Improvements Contractor Pay # 1 Set date for a Public Hearing on the Status of Funded Activities for the City of Elgin CDBG 25-WS-009 Sewer Improvements Project Riverview Street – Paving and Water Diversion Revolving Loan Fund - USDA Sunset (table to April meeting) City & Cemetery Mowing – Applications/Bids Received (Discussion only- will be a special meeting 3/23 7:30 pm to decide) Kohler Memorial Building Cleaning - Friends of the Library NEW BUSINESS Decorah Tech - Camera Quote South Outside Entrance (Kohler Memorial Building). Approval of moving the April meeting to Tuesday 4/21 (clerk gone Monday evening). CD Investing – Discussion on IPAIT Discussion Water Service charges – Code Chapter 92 Resolution 2026-9 to Approve Budget Amendment # 3 FY2026 TRWMA & Fayette Co. Solid Waste Representative Alternates Spring IMFOA Conference & Edmunds Software Training – Clerk request to attend. Open Adjourn Posted Friday March 13, 2026 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.
